Administrative Officer | Lewisham Campus | School Terms only

Two Days Per Week | Monday and Tuesday | 8.30am to 1pm

General Information

Trinity Grammar School is the largest Anglican Boys' day and boarding School in NSW with an enviable reputation and tradition for serving the educational needs of boys and young men over a number of generations.  The School has campuses located in Strathfield (Preparatory School), Summer Hill (Senior, Middle and Junior School), Lewisham (Infants School) and Pine Bluff (Outdoor Education Centre on the Abercrombie River).  Since its founding in 1913, Trinity has forged a reputation for outstanding academic results, a caring pastoral programme and an emphasis on both traditional and community sports.  Trinity has an enrolment of some 2000 boys.

The Senior School is a member of the Combined Associated Schools of New South Wales and joins in the CAS Sports competition, while the Preparatory School and Junior School are members of the Junior Schools Heads' Association of Australia and participates in the JSHAA Sports and Cultural activities.

Mission Statement

The mission of Trinity Grammar School is to provide a thoroughly Christian education for its boys, imparting knowledge and understanding of the world we live in, and recognising the importance of spiritual qualities in every sphere of learning and living.  The School actively encourages its students to grow in wisdom and stature and in favour with God and man.

General Profile

1 > Primary Objectives

The Administrative and First Aid Officer (Lewisham Campus) is expected to:

1. Support the Bursar and the Master of the Junior School in all of their roles and, under their direction, to carry out a complete range of support functions to ensure the smooth running of their office.

2. Support the School by responding to all enquiries in a prompt, courteous and professional manner.

3. Initiate and develop relationships with a wide variety of people, showing interest in and understanding of others needs and concerns.

4. Foster open communication by ensuring a smooth flow of information between self and others through clear speaking and writing, encouragement of open expression of ideas, effective listening and sharing of techniques.

2 > Shared Values

All organisations have a culture that is built on the shared values of its people. It is an expectation that employees will strive to uphold the values that are fundamental to the School, which include:

1. Empathy – be supportive of the needs of staff, students and the wider school community.
2. Efficiency –setting priorities to work effectively with minimum supervision
3. Drive and commitment –   sets high personal standards of performance, strives for results and success
4. Positive attitude –is positive in approaching and undertaking all duties
5. Timeliness – completes tasks in accordance with set timeframes
6. Professional development – participates in required professional development and demonstrates application of skills learnt
7. Continued support of School ethos

3 > Roles

 The roles include, but are not limited to:

1. Preparation of correspondence, minutes of meetings, reports and drafting of letters
2. Liaison with parents, staff, students, the wider school community and external organisations
3. Maintenance of electronic databases and other files
4. Sorting and distributing mail and facsimiles
5. Diary management
6. Communication with appropriate staff and others on relevant issues
7. General administrative duties ie. photocopying, filing, equipment ordering, laminating, mail outs
8. Co-ordinating and/or assisting with events and functions to ensure the smooth running of these occasions.
9. Reception
10. Assist with production of student academic records
11. Answering the switchboard
12. Administration of student absences
13. Administration of sick bay
14. Assistance with Accounts Receivable including receipting and processing of moneys received.
15. Such other duties as may be required consistent with the job-holder’s knowledge, skills and abilities

4 > Essential Skills/Specifications

Minimum skills required for this role include:

1. Intermediate Skills in Word
2. Intermediate Skills in Excel
3. Competent use of electronic databases
4. Excellent oral  and written communication
5. Minimum of five years' experience in a similar role
6. Proven experience handling confidential matters
7. First Aid Senior Certificate

5 > Performance Indicators

Performance Indicators are a means of assessing and evaluating the characteristics of services, processes and operations of roles. These include:

1. Accuracy: demonstrates an acceptable level of accuracy in relation to all written and verbal communications with regard to position held
2. Adaptability: demonstrates confidence, maturity and flexibility in response to work challenges. Is open to feedback and change
3. Confidentiality: ensures the confidentiality of all information and only disclose to others with prior consent
4. Protocols: complies with codes of behaviour, policies, procedures and business etiquette
5. Propriety: personify the shared values

6 > Review Procedures

A formal review will occur annually and be supported by on-going informal appraisals.

Application closing date:

Applications will close when a suitable applicant is found

Applications MUST be submitted on our standard

Application Form

(please click to download), accompanied by a resume to:

The Head Master's Secretary
Trinity Grammar School
PO Box 174
Summer Hill NSW 2130

Further details may be obtained, if required, by contacting the School.

Telephone (02) 9581 6000,
Facsimile (02) 9799 9449
Email: The Head Master's Secretary: Mrs. D. Xuereb